A comfortable physical space helps to create a more positive atmosphere, which, in turn, leads to improved motivation and a greater will to produce good results.

It’s no secret that businesses usually prefer cleanliness and order. But that approach ignores the personal connections which Clarisse Muhoza, a marketing officer agent says can help employees build a connection with their work.

It’s important to personalise your space and let your personality shine and make you feel more at home.  But it’s important to not let the personal touches become the clutter. Choosing personal items that inspire you to be productive, like a framed photo of your kids on your desk, a productivity-boosting plant, or a personal desktop calendar,” she says.

For John Bosco Nzeyimana, a call centre agent, the best way to avoid wasting time meant for work is to keep the gadgets out of sight and out mind. A good place to keep gadgets away is in a drawer or leaving it on ‘do not disturb’ and stashing in your bag.

"While smartphones and other gadgets can help organise the day’s tasks and improve efficiency, they can also be a big distraction and time-waster. With so many screens and applications competing for our attention, it’s important to keep the gadgets far from your desk while you do your work so you won’t be bothered by constant of notifications,” he says.

In addition to keeping gadgets away, Nzeyimana advises keeping the area tidy, clean and neat. He says sitting in a disorganised setting attracts so many distractions in sight hence keeps your mind busy.  

"Take some time every day to tidy up your workspace and throwing out any clutter to keep your mind fresh and free from distractions.” 

Most working environments emphasise silence but working in a completely silent area can be quite boring for some people, so adding in some noise to keep you awake, for Muhoza, can help. As such, she advises having earphones at hand so you do not disturb those who prefer working in silence.

"If you prefer working in a noisy environment listening to your favourite podcast or music use headsets. Some people could benefit from music, while others might enjoy the relaxing sound of flowing water.  You may need to experiment with the type of music that keeps you afloat and productive because some music might be too distracting,” she says.